MEETING ON WEDNESDAY APRIL 26TH

Puppet Show tomorrow night: Lawrence Public Library at 7 pm performed
by Lennea, Mousam, Lara and Mike (?)

Awesome job with the Park Event! Tonight we talked about things to
remember for next year. It is important to try and get the word out
earlier and we are thinking about putting one person in charge of
contacting schools, encouraging them to try and contact the school
board first. We should also write on the fliers handed out to schools
that people should check out the link to the article and video focused
on the event on our website (if you haven't seen either, Akshaya is
going to post those on the website).

***** Bring your receipts to the office with your name on it or bring
them to the meeting next week so that we can divide up the cost *****

Jomana is going to check on the Relay for Life and we are going to try
to organize a UNICEF/ISA team.

THE MEETING NEXT WEEK IS MANDATORY! Carlos will be taking nominations
for opening positions for next year. Please email him your
nomination by next Wednesday. Positions open include President,
Vice-President, Treasurer and Secretary. You may nominate yourself.
Note that we will be turning over positions after voting next week.
Whoever is taking over will run our final meeting of the year.

I will be stalking you all via facebook, so get ready.

Have a great week and we'll see you guys at 5:30 next Wednesday.

Lara

MEETING ON WEDNESDAY APRIL 19TH

Here's the list of things people have to bring to the Park Event:

Water: Sara, David, Lennea
Paper Towels: Jomana
Blankets: Everybody (old that you don't want to use anymore are better for face painting)
Table: Carlos, David
Chairs: Everybody (what you can find) Carlos--ask ECM
Poster boards: Rebecca 10
Streamers, crape paper: Rebecca
Heavy duty tape: Rajesh
Qtips and paint: Rebecca
Sunblock: Sara
Masking tape: Tashia
Cups: Paola 50
Rebecca: 150
Name Tags: Carlos 200
Balloons: Akshaya 1 bag
Yarn: Paola
Whistle: Jomana 1
Water jugs: Carlos--- ask ECM (or us the plastic containers directly)

MEETING ON WEDNESDAY APRIL 12TH

Ok folks, here's what happened at today's meeting:

We discussed the logistics of the park event. This event is
only a week and a half away (April 23) so we really need to get
moving!

We have sign-up sheets for all the events and miscellaneous that
need volunteers. We are going to need A LOT of volunteers, so
please ask a few of your good friends to come and help us out!

We also have event sheets, where you can write a description of
your event, as well as any materials, costs, set up time, and
anything else you will need for the event. Please fill out this
form, and if you were not at the meeting and need a copy of your
event sheet, please email Sara at szafar@ku.edu. It is
important to know what materials you will need and what your
event is going to look like and how it will work. Filling out
the event sheet is not mandatory, but it will help get a better
picture of what we need to do!

We will be having an EXTRA meeting on Monday, April 17th at 7 PM.
We will most likely be meeting at the park so we can
visualize how much space we have to work with, where our
perimiters should be, and where we should set up all of our
tables and stations. If you can make it, even if you have to
come later or leave early, PLEASE come.

If you cannot make the meeting on Monday, and you were not at
the meeting today, please let us know, so we can get the
information to you, and you can tell us any materials you need.
We will also be meeting as usual on Wednesday to finalize as
much as possible.

These last few meetings are very important to the success of
this event. I have every reason to think that we can pull this
off and make the 23rd a day to remember!

Here is a list of the points we discussed at the meeting:

• Puppet Show every hour
• 20 minutes max (per game)
• Passport (stickers)
• Scavenger hunt (max 5 things)
• Whistle to indicate 20 minutes have passed
• Music for puppet show & in general
• Certificates for completed passports
• When done ->Customs->Check out
• Bring a blanket

That's all I can think of for now, thanks!

Sara

(compiled by Akshaya)

MEETING ON WEDNESDAY APRIL 5TH

*** the next meeting is very important, please be there***

Tonight we discussed fundraising and the logistics for the park event.

Lennea is going to work on tabling, in which we will put tape down for
a mile on Jayhawk Blvd (or simply a mile's worth of tape near our
table) in the hopes that people will lay a mile's worth of change.

_LOGISTICS FOR PARK EVENT_

Check in-
parent's name, phone number, time of check in, kid's name
initial when they leave and show ID

name tags with group name on it

We will wear Blue shirts to make us easier to find.
**** If you do not have a blue shirt, write a note on facebook to see
if someone is willing to let you borrow one****

# of volunteers for each station:

bathroom attendants - 2 (one male, one female)
rover (1)
Perimiter people (4)
Check in (2)
Tour Guides (5/6)
Event Guide (15)
Info Table (2)
Puppet Show (4)

Because we need so many volunteers, we will each need to ask a few of
our friends if they're interested to help.

That's it! See you all next week!

Lara

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